The Institute of Navigation (which may hereafter be referred to as the “Institute”) is a non-profit, scientific society dedicated to elevating standards of navigation by coordinating the knowledge and achievement of practicing navigators, scientists, engineers and those involved in the development and production of navigation equipment. Founded in 1945, the Institute serves the diverse navigation community-including those interested in air, space, marine and land navigation-through sponsorship of meetings and symposia, and publication of the respected technical journal NAVIGATION. The purpose of the Rocky Mountain Section (which may hereafter be referred to as the “Section”) is to promote the aims of the Institute by providing a local forum for discussion of topics from the field of navigation and encouraging participation, fellowship, and camaraderie among Rocky Mountain area members.
All members in good standing of the Institute of Navigation residing within the boundaries of the Rocky Mountain Section, as prescribed in its petition for charter, or as subsequently modified, shall be members of the Rocky Mountain Section. If dues are levied as authorized by Article II, only those members within the boundaries of the Section who elect to pay Section dues shall be members of the Section.
No dues separate from those provided for in the Bylaws of the Institute shall be levied on members of the Section unless voted by a majority of votes cast at a meeting of the Section.
Section A. Chair. The Chair shall be the chief executive officer of the Section. The Chair shall preside at all meetings of the Section at which the Chair is present, unless a representative is otherwise directed by the Chair. The Chair shall appoint and be a member, ex-officio or otherwise, of all committees of the Section. The Chair shall exercise general supervision of the affairs of the Section, including any Branches that may be organized. The Chair is authorized to appoint members to perform special duties of the Section as are not covered in this Article. The Chair shall be responsible for any other duties not assigned or delegated to others, and shall make such reports to to the members of the Section as deemed desirable, or as required by, the membership, being responsive to their wishes and receiving counsel as appropriate from other Section officers.
Section B. Vice-Chair. The Vice-Chair shall assist the Chair as directed. In the absence or incapacity of the Chair, the Vice-Chair shall perform the duties and exercise the authority of the Chair. The Vice-Chair shall carry out such additional duties as prescribed by the Chair.
Section C. Executive Secretary. The Executive Secretary shall be the chief administrative officer of the Section. The Executive Secretary shall be responsible for maintaining an accurate list of members, coordinating with the Institute’s national office. The Executive Secretary shall be responsible for seeing that notices of meetings and other information as requested by the Chair is sent out to members. The Executive Secretary shall send copies of meeting notices and make reports of meetings as required by Article IX, Section 8 of the Bylaws of the Institute. The Executive Secretary shall send copies of papers presented at Section meetings to the Editor, as required by Article IX, Section 9 of the Bylaws of the Institute. The Executive Secretary shall carry out such additional duties as prescribed by the Chair.
Section D. Treasurer. The Treasurer is the chief financial officer of the Section. The Treasurer shall receive, safeguard and expend Section funds as directed by the Chair, and keep an accurate record of Section finances. The Treasurer shall prepare and submit a financial report to the Chair quarterly throughout the calendar year. The Treasurer shall carry out such additional duties as prescribed by the Chair.
Nomination, Election, and Removal of Officers
Section A. Nomination and Election. Nominations may be made in advance of scheduled elections by a Nominating Committee appointed by the Chair if that officer so elects, but such nominations shall not preclude nominations from the floor at the time of election of officers. No nominee shall be considered unless they have stated their willingness to serve if elected. Elections will be scheduled at the first (January) meeting of the year. A majority of all valid votes cast is required for election. Run-offs shall be handled as needed on an ad-hoc basis by the nominating committee. Elections shall be conducted by voice vote, unless a motion passes from the floor calling for a written ballot. If required ballots shall be counted by tellers, not contenders in the election, appointed by the Chair. In the event that the Section is not functional, the Regional Vice-President may declare all offices vacant and appoint a temporary Chair to serve until the next meeting, at which time officers shall be elected to fill the unexpired term. The results of all elections shall be reported to the Regional Vice-President and staff of the Institute’s national office within fifteen days.
Section B. Term of Office. The term of office for Section officers who are elected at the normal election is one year for the Chair and two years for the Vice-Chair, Executive Secretary and Treasurer. If an election is delayed for any reason past the date called for by Article IV, Section A, the position involved will not come up for election until at least the minimum term is served. For example, if the election were held in July 1977 rather than January 1977, the position would not come up for election again the following January (1978), as is called for in Article IV, Section A. Rather, that position would not come vacant until January 1979. An election of officers may be held at other times, if vacancies occur or if other reasons justify, as determined by the Section Executive Committee. An officer may serve, if elected, a maximum of two terms in any of the four elected officer positions.
Section C. Removal of Officer. Any officer may be removed from office by a two-thirds affirmative vote of Section members attending any regular meeting or special meeting requested by petition of ten voting members of the Section. At any meeting at which the removal of an officer is considered, reasonable opportunity shall be given before a vote to any person wishing to either support the proposition for removal or defend the officer under consideration. An officer may also be removed from office by declaring the office vacant as provided for in Article IV, Section A.
Section D. Filling Vacancies. If a vacancy occurs in the office of Chair, the Vice-Chair shall act until election of a Chair at the next meeting of the Section. If a vacancy occurs in any other office, the Chair shall appoint a person to serve temporarily until election of a successor at the next scheduled officer election.
Committees and Non-Elected Officers
Section A. Standing Committee. The only standing committee of the Section shall be the Executive Committee, which will be comprised of the following voting members: Chair, Vice-Chair, Executive Secretary, Treasurer. Additionally, non-voting members of the Executive Committee will include the Program Director and Events Director. The Executive Committee will be chaired by the Section Chair. Meetings will be called by the Chair, or when requested by a majority of the members of the Executive Committee. The Chair may ask other appointed officers to attend Executive Committee meetings as appropriate, on a non-voting basis.
Section B. Appointments. All committees and non-elected officers shall be appointed by the Chair and serve at the pleasure of the Chair. In addition to prescribed responsibilities listed below, all appointees shall carry out such additional duties as prescribed by the Chair.
Paragraph 1. Program Director. The Chair may appoint a Program Director who is responsible for arranging a program of interest for meetings of the Section. Typically, the program will consist of having a speaker address the members on a topic of general interest related to the field of navigation. Arrangements may include, but not be limited to, ensuring the availability of a comfortable location, audio/video equipment, and obtaining a token of appreciation for the speaker from the Section. The program Director shall be responsible for scheduling and reserving the sites and arranging menus and/or appetizers/snacks, if required, for the Section meetings.
Paragraph 2. Events Director. The Chair may appoint an Events Director who is responsible for the overall coordination of the events and activities of the Section. This Officer may solicit and subsequently delegate responsibilities for individual events and activities to volunteer assistants. This Officer shall closely coordinate Section activities with the Chair, Vice-Chair, Executive Secretary and Public Affairs Officer.
Paragraph 3. Public Affairs Officer. The Chair may appoint a Public Affairs Officer who is responsible for fostering awareness of the activities of the Section and the Institute in the Rocky Mountain area by placing announcements in local publications, conducting interviews and advertising events with various news media, distributing handbills and electronic notification of events, etc.
Paragraph 4. Liaison Officer. The Chair may appoint a Liaison Officer who shall be the principal point of contact between the Section and other technical/professional organizations for the purpose of exchanging scientific or technical information. The Liaison Officer is also responsible for the planning and accomplishment of jointly sponsored exhibits or conferences. The Liaison Officer shall coordinate all activities with the Events Director.
Paragraph 5. Membership Officer. The Chair may appoint a Membership Officer who shall be responsible for working with the Executive Secretary in ensuring membership roles are accurate. This Officer shall also strive to recruit new members for the Institute of Navigation. Coordination with the Chair, Executive Secretary, Program Director, Public Affairs Officer and Events Director shall be required.
Meetings shall be held as determined by the Chair and Program Director in accordance with Article X of the Bylaws of the Institute.
Publications shall meet the requirements of Article XI of the Bylaws of the Institute.
Section A. Financial Integrity. The financial integrity of the Section shall be safeguarded by the Chair. Reports of financial condition shall be made to the Regional Vice-President and Section members as requested. The Treasurer shall prepare financial reports as requested by the Chair and as directed in Article III, Section D.
Section B. Source of Funds. The Section shall be largely dependent on financial support from the Institute’s national office. Section members may be asked for additional funds to support individual activities if required. Such funds will require the approval of a majority of the members present at the meeting the request is made. Dues are in accordance with Article II.
Section A. Proposal. Amendments consistent with the Bylaws of the Region or the Institute may be proposed in writing by the Section Chair or by petition signed by five voting members of the Section. Each proposed amendment shall be accompanied by background information indicating the reason for the change and the purpose to be accomplished by the change.
Section B. Approval. An amendment may be approved by a three-fourths majority of the votes cast by the voting members of the Section by either a mail-ballot or a meeting of the Section.
Section C. Notice of Proposed Amendment. Prior notice of a proposed amendment shall be sent to the voting membership to provide an opportunity for the expression of opinions pro and con. All such comments received within fifteen days shall be submitted with the ballot or presented at the meeting at which a vote on the amendment is taken. If approval is to be determined at a meeting, opportunity for verbal comment shall be given before a vote is taken.
Section D. Effective Date. Ballots, where used, shall carry a statement of the time for their return, which shall not be less than fifteen days nor more than thirty days from the postmarked date on the mailing. An amendment shall take effect 45 days after receipt of the required number of affirmative votes unless provided otherwise in the amendment. Notice of amendments adopted shall be sent to the Regional Vice-President and the staff of the Institute’s national office.
Upon dissolution of the Section, all financial accounts shall be terminated and assets remaining shall be conveyed to the Institute’s national office for addition to the general funds of the Institute.